City Clerk

city clerk anita cotter signs a document at a lecternThe position of City Clerk was created by the Charter of the City of Springfield. Often, it is the first point of contact for citizens.

The City Clerk serves at the pleasure of the City Council and maintains official records for the city, including minutes, ordinances, resolutions, contracts and other vital documents. See records for more information.

When a new office holder or appointee is ready to assume office, it is the City Clerk who administers the oath of office. The office also prepares more than 200 proclamations issued by the Mayor annually. The City Clerk, working with the Greene County Clerk, prepares city issues for the ballot.

Office Provides & Advises
The Clerk's office also provides clerical support for City Council and the four standing Council Committees. In addition, the office provides clerical support for several appointed boards, commissions and committees.

It advises the Public Involvement Committee, the Mayor and City Manager about board vacancies. More information about serving on boards can be obtained by calling 417-864-1442 or by viewing our volunteer boards and commissions.

Fast Facts
The City Clerk:
  • Was created in 1953 by the City Charter
  • Represents the smallest department with less than 10 people
  • Has an annual budget of about $0.4 million, or 0.4% of the General Fund budget
  • Prepares over 200 Mayoral proclamations each year
  • Processes over 1350 contracts and addenda each year
Services to the Community
The City Clerk's Office is the office that citizens contact when they wish to speak to their council person. Also, when citizens have Sunshine Requests, they are submitted to the City Clerk's Office for processing.

Mission Statement
We are committed to working with the community to provide ethical and responsible local government so that everyone can enjoy the benefits of living and working in Springfield.