Minutes for the Springfield Planning and Zoning Commission

Date: March 17, 2011
Time: 6:30 P.M.

The regular meeting and public hearing of the Planning and Zoning Commission was held on the above date and time in City Council Chambers, third floor of City Hall with the following members and personnel in attendance: Shelby Lawhon, Chair; Matt Edwards, Vice-Chair; Jim Hansen; Gloria Roling; Jason Ray; King Coltrin; Jay McClelland; Matthew Edwards; Mike MacPherson, Principal Planner, Planning and Development; Tom Rykowski, Assistant City Attorney; Diane Showerman, Administrative Assistant. ABSENT: Thomas Baird, IV.


The minutes of the February 17 and March 3, 2011 Planning and Zoning Commissions were approved unanimously.


Mr. MacPherson apologized to the Commission for Staff’s delay in delivering the February 17 and March 3 minutes, due to illnesses. Mr. Rognstad is ill and unable to attend tonight’s meeting. Mr. MacPherson said that Mr. Rognstad is the Staff representative to discuss Form Based Codes and because Mr. Rognstad is unable to attend this meeting, and we are recommending Commission to consider tabling this item until the next meeting.


(These consent cases will be approved by Commission unless a Commissioner or someone else wishes to speak to them.  If so, those cases will be moved to the appropriate place on the agenda and they may be spoken to, and voted on, at that time.)   



1.     Zoning ordinance: Residential setback and fence text amendments                             City of Springfield staff

Mr. MacPherson reported that this proposal was tabled to this meeting in order to clarify a statement in item #7 of the staff report that stated that all side yards shall have a minimum side yard setback of 20 feet.  The report should have stated that all corner lots with street frontage shall have a side yard setback of 20 feet.  All other lots shall adhere to the standard side yard requirement as stated in the Zoning Ordinance.

Mr. MacPherson reported that likening the concept of “new urbanism” with the proposed text amendment in the previous discussion with Commission was an overstatement. The discussion in this text amendment does not promote building alleys and garages to the rear of the properties, which is typical in the new urbanism approach to development.  This amendment proposes the goals of bringing homes closer to the street to facilitate neighborhood interaction and safety, to bring non-conforming structures into compliance, and to provide flexibility in development options.

Mr. Lawhon asked if this amendment provided the option reduce the minimum setback requirement, and a developer, if they so choose, could set it back further from the street.  Mr. MacPherson confirmed that was correct.  Mr. MacPherson continued that as new development occurs the amendment would promote new development that was consistent with existing development.

Mr. Hansen and Mr. MacPherson discussed items on Attachment A of the Staff Report. 

Mr. Lawhon asked for a motion.

Mr. Ray motioned to approve Residential Set Back and Fence Text Amendment.  Edwards seconded the motion.  Motion carried as follows:  AYES:  Coltrin, Edwards, Hansen, Lawhon, McClelland, Ray, and Roling.  NAYS:  None.  ABSTAIN:  None.  ABSENT:  Baird.


2.     Zoning ordinance: Form-Based code overlay district                                            City of Springfield staff

Mr. Lawhon asked Commission to table Form Based Code Overly District until Mr. Rognstad is available to present and participate in discussion for this proposal. 

Mr. Edwards motioned to table Form Based Code Overlay District to a date uncertain.  Mr. McClelland seconded the motion.  Motion carried as follows:  AYES:  Coltrin, Edwards, Hansen, Lawhon, McClelland, Ray, and Roling.  NAYS:  None.  ABSTAIN:  None.  ABSENT:  Baird.

3.     Eletronic agendas                                           City of Springfield staff

Mr. MacPherson shared Commissioner Roling expressed interest in the City researching the prospect of going forward with electronic agendas for the Planning & Zoning Commission.  Development Review has researched the estimates and placed a budget request.  If the budget is approved, we will have the availability to lease the laptops to be provided to Commissioners for meetings.  The current expenses include the cost of paper, time assembling, and mailing packets for Commissioners, Staff, and citizens who request to receive those packets.  If this budget request is approved, training would be provided to Commissioners upon request.  Mr. MacPherson continued that if the City is looking into other computer programs which would also allow the community and developers to submit applications 24/7 and instead of being a linear review, they would be concurrent with various City departments at the same time.  Government grants are also submitted electronically as well.

Meeting adjourned at 6:58 p.m.



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