- Prepares agendas and minutes for City Council and various boards and commissions
- Maintains official records and documents for the City
- Prepares ballots and legal notices for City elections and referendums
- Maintains schedules and provides clerical support for Mayor and City Council
- Notifies Public Involvement Committee, Mayor and City Manager of board and commission vacancies
- Posts notice of public meetings guided by Missouri law
- Prepares official proclamations issued by the Mayor
- Provides information on Council actions to citizens
Since the City Clerk's office has responsibility for maintaining official City records (ordinances, contracts, resolutions and other vital documents), many citizens approach this office for research or seeking information. Many historic records are available on microfilm. Copies of proposed ordinances are available, along with minutes of public meetings. The City Clerk can also provide information on the political process. Check here for records that are available on-line.
The Springfield City Charter, first approved in 1953 by Springfield voters, is available for inspection and/or purchase ($6).
Citizen opportunities for involvement
The City Clerk is available to assist citizens with information to become better informed, and to provide opportunities to get more involved. Please follow this link to learn more about the Volunteer Boards and Commissions. The Public Involvement Committee, made up of the four zone council members, considers applications for appointment to boards and commissions.