Department of Finance (cont.)
Section 5.7. Tentative budget
The city manager, at least two weeks before the council undertakes
to set the tax rate for the next fiscal year, shall prepare and
submit to the council a tentative budget in sufficient detail to
enable said council to appraise the needs of the city for the next
budget year. The council shall then set a tax rate upon all taxable
property in an amount sufficient to produce the revenue needed.
Section 5.8. Final budget and budget message
The city manager, at least sixty days prior to the beginning of
each budget year, or at such time in each year as shall be fixed
by council, shall submit to the council a final budget with an explanatory
message. For the purpose of preparing this budget and explanatory
message, the city manager shall secure from the head of each office,
department, or agency, who shall supply the same, detailed estimates
of revenue and expenditures of that office, department of agency.
The city manager shall also secure an estimate of all capital projects
pending and of those which it is recommended should be undertaken
(a) within the budget year and (b) within the next five succeeding
years. In preparing the budget, the city manager shall review and
may revise the estimates, as he may deem necessary.
The budget shall provide a complete financial plan for the budget
year. It shall include the following:
- An itemized statement of estimated revenues from all sources
for the year which the budget is to cover, together with a comparative
statement of revenues for the last completed fiscal year and the
year in progress.
- An itemized statement of proposed expenditures recommended by
the city manager for each office, department, or agency for the
year which the budget is to cover, together with a comparative statement
of expenditures for the last completed fiscal year and year in progress.
- A statement of the amount required for the payment of interest,
amortization and redemption charges on the debt of the city.
- Provision for contingent expense in an amount not to exceed
five per cent of the total operating expenditures proposed under
item (2) above.
- A general budget summary.
- Such other information as the city manager may deem essential,
or as may be required by ordinance or by law.
The budget message shall be a full and complete explanation of the
proposed budget, including reasons for any major changes from the
preceding year. Expenditures proposed in the budget for each department,
office or agency shall be itemized by character, object, function,
activity and fund. The classification of revenue and expenditure
accounts shall conform as nearly as local conditions permit to established
and recognized standards of accounting. In no event shall the total
amount of the proposed expenditures exceed the estimated income
of the city.
Section 5.9. Budget a public record
The budget and budget message and all supporting schedules, exhibits,
and other explanatory materials, shall be a public record in the
office of the city clerk, open to public inspection. The city manager
shall cause sufficient copies of the budget and the budget message
to be prepared for distribution to interested persons.
Section 5.10. Public hearing
At the meeting of the council at which the budget is submitted,
the council shall determine the place and time of the public hearing
on the budget. The council shall cause to be published a notice
of the time and place of the hearing at least ten days before the
hearing is to be held. At the time and place so advertised, or at
any time and place to which such public hearing shall from time
to time be adjourned, the council shall hold a public hearing on
the budget as submitted, at which interested persons shall be given
an opportunity to be heard.
Section 5.11. Adoption of the budget
After the conclusion of such public hearing or hearings, the council
may insert new items or may increase or decrease the various items
of the budget, except for specified fixed expenditures. If it shall
increase the total proposed expenditures, the council shall also
increase the total anticipated revenue to at least equal such total
proposed expenditures. The budget shall be adopted by the favorable
vote of not less than a majority of the entire council, not later
than the last Monday of the month preceding the first month of the
budget year for which the budget is intended. Should the council
take no final action on or prior to that date, the budget as submitted
shall be effective without council action.
Section 5.12. Effective date, certification
and copies of the budget
Upon a final adoption, the budget shall be in effect for the budget
year. A copy of the budget, as finally adopted, shall be certified
by the city manager and the city clerk and filed in the office of
the city clerk. The budget so certified shall be printed, mimeographed,
or otherwise reproduced, and sufficient copies thereof shall be
made available for the use of all offices, departments and agencies
of the city and for the use of interested citizens and civic organizations.
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