For Immediate Release
Public Works Internal Audit Report Released
The City Council Finance and Administration Committee today approved an internal audit report prepared on the revenue-collection procedures in the Public Works Department.
Following approval in a closed session of the Council Committee today, the report prepared by Internal Auditor April Lathrom is being forwarded to the full Council and released to the public as part of the process laid out in her Audit Work Plan.
The Internal Audit report makes a series of recommendations to further enhance procedures and to provide additional oversight of revenue collections at various facilities operated by Public Works.
The report does not include any findings of wrongdoing or missing funds. Public Works has implemented 13 of the 17 recommendations and is working with the Internal Auditor and the City’s Information Systems Department to address the four remaining recommendations. An outline of Public Works’ implementation status is included with the audit report.
“Public Works has been very responsive to the audit findings and I appreciate their efforts to make improvements to their collection procedures,” Lathrom said.
Some examples of the findings and recommendations include:
- Improve the system of tracking and monitoring transactions at the Springfield Municipal Landfill, particularly for voided or adjusted transactions that may result from a number of valid reasons.
- Develop procedures to cross check that receipt totals and cash-register tapes from the recycling centers have been properly transmitted to the City.
- Segregate accounting duties in the Sanitary Services and Traffic Engineering divisions or implement period supervisory reviews of the accounting records.
- Keep an immediate record of all monies received at the Wastewater Maintenance section and periodically review and compare information from the video surveillance to the manifest forms submitted by waste haulers.
This is the first internal audit Lathrom has completed for City Council approval. City Manager Greg Burris said he expects these audits to routinely make recommendations on ways to improve the various accounting and financial procedures within the City.
“Public Works appreciates the comprehensive review by the Internal Auditor and pledges to work diligently to implement these recommendations to further enhance revenue collection procedures,” said Marc Thornsberry, Director of Public Works.
For more information, contact: Internal Auditor April Lathrom, 864-1185.