Temporary Food Events

Definition


Temporary Food Permits are issued to individuals or groups to prepare food in conjunction with one specific event or celebration lasting no more than 14 consecutive days.

Springfield and Greene County are hosts to several Temporary Events that celebrate certain events and often happen over holiday weekends. The Springfield-Greene County Health Department's goal is to ensure that all food prepared at these events is done so with essential safe food handling practices in place. Both Coordinators and food vendors at these events play an important role in preparation for a successful, and safe, Temporary Food Event.



Temporary Food Vendors


If you are planning to prepare food at a Temporary Event, you will need to fill out our Temporary Food Vendor Application and submit it along with the applicable permit fee to our office at least 7 working days prior to the event you wish to attend. Due to the importance of reviewing vendor applications prior to the event, any applications submitted less than 7 working days prior to the event will be denied. The permit fee for a Temporary Food Event is $55.00 for each event.

Basic Food Safety Measures to consider (depends on your menu and preparation involved)
  • Temporary hand washing station
  • Keep cold potentially hazardous foods below 41F (ice packed in coolers, or powered refrigeration units)
  • Keep hot potentially hazardous foods above 135F (Crock pots, roasting pans, or steam tables)
  • Disposable gloves available if it is necessary to touch ready to eat foods.
  • Temporary Wash, Rinse, and Sanitize capabilities for any utensils or equipment you are using to prepare food at the event.
  • Pest control measures to restrict flying insects from the food preparation area (electric fans to provide air currents over food preparation areas or netted tents that keep the food preparation area completely enclosed).
  • Food preparation for Temporary Events is only allowed at the site of the event or at a food establishment that is currently permitted and under inspection.  Food preparation for Temporary Events is not allowed inside a personal residence.
Please use this check-off list to ensure you meet all the requirements to obtain your Temporary Food Permit.

**Certain restrictions may apply at temporary events. This may depend on items such as livestock being present during the event, the development of the site, and the size of crowd expected. The Ozark Empire Fair requires extra measures in insect control due to the presence of livestock. Temporary hand washing stations and dish washing set ups are not allowed at this event due to the length of the event and size of the crowd.  Furthermore, the 7 working day deadline for submitting applications does not apply to the Ozark Empire Fair.  Farmer's Markets are not considered a temporary event and therefore have separate requirements. Please see the requirements for the Farmers Market Permit.**

Temporary Event Coordinator


Is your event being held inside Springfield city limits?  Please click here to fill out an application for your event.

Is your event being held outside Springfield city limits?  Please click here to fill out an application for your event.

If you are not sure if your event is within the city limits, please click here and enter the address of your event to verify its location.
 
As coordinator of this type of event, there are a few things you might consider:
  • Is electricity available for food vendors?
  • Do you have a contingency plan if you don't have enough electricity for all of your food vendors?  Additional generators?
  • Is there a safe water supply available for the food vendors?
  • Is there overhead protection available (tent or pavilion) for the food vendors?
  • Will your event be held on a solid surface like concrete? Or will it be held in a grassy field?
  • Is there a sanitary sewer for dumping waste water generated by the food vendors or a pumping truck available to clean waste tanks?
As the Coordinator of this Temporary Event, it will be your responsibility to fill out and submit your coordinators' application to our office at least 2 weeks prior to the day of the event. Furthermore, you will need to ensure that all of your food vendors have been given a copy of our Temporary Food Vendor Application, and have submitted it to our office along with the applicable permit fee at least 7 working days prior to the event.

Advanced planning plays a vital role in a successful Temporary Event. The inspectors must contact each Temporary Food Vendors prior to the event, to ensure they can meet the requirements on our check-off list. Staffing consideration for inspectors also plays a role in setting a time frame for application submission. If the Temporary Food Vendors submit their application less than 7 working days prior to the event, they will be denied.