Insuring Your Event

The City of Springfield continues to refine the special event permitting process as more people and organizations take to the City streets and facilities for all types of festivities. Staging a special event can be a challenging, time-consuming and expensive process, so the Department of Public Information would like to help event planners make the experience as enjoyable as possible.

To assist with securing insurance needed to host a safe and successful event, the City has arranged access to a third-party Tenant Users Liability Insurance Policy, or TULIP. The TULIP is an easy-to-use, fast method of insuring most types of events and activities taking place at various facilities and venues throughout the United States.

The City does not require, or even encourage use of the TULIP for special event insurance coverage, but is providing access to it as a service to assist those who may be struggling to secure event insurance. The City does not benefit from the use of TULIP or receive any funds through this program.

What is a TULIP Program?

The TULIP Program provides low cost general liability insurance to “third party” users of various venues and facilities for events. It protects both the user and the facility against claims by guests who may be injured as a result of attending an event.

Events may range from seminars, receptions and weddings, to sporting events and concerts. Your premium quote is based upon the risk associated with the given event or activity, the number of days coverage is needed, the number of attendees and if there are any special requirements, such as alcohol liability, food service, etc.

How does TULIP work?



1. When you are applying for a special event permit at springfieldmo.gov, you can decide on a participating venue or facility for your event. 

Any applicant interested in obtaining the City-required general liability insurance coverage for a special event can go to this Web site: 
http://onebeaconentertainment.comThen click on “Purchase or Quote.”  This is located about half-way down on the right-hand side. For applicants requesting to hold an event on City property, including a street, BUT NOT INVOLVING ANY PARKS PROPERTY, the applicant should enter this code: City of Springfield: 4547-000. For applicants requesting to hold an event on Parks property or an event on both City AND Parks property, the applicant should enter this code: Springfield-Greene County Park Board: 4547-001.

2. Follow the online process to enter this ID code and answer a few basic questions about your event to receive an online quote. For assistance with the application and quote process, please contact OneBeacon directly at 800-507-8414.

3. If you decide to purchase coverage through the program, you can simply enter your credit card information and secure the coverage online.  Once you complete the purchase, a Certificate of Insurance will be immediately generated and forwarded to the appropriate City/Parks contact person to satisfy part of the City’s special event permit insurance requirements. Please note that the TULIP will not provide any workers compensation coverage, which the City requires certain events to include. 

The following types of events are not eligible for coverage through TULIP.

Animals

  • Animal Acts and Shows
  • Exotic Animal Shows and Events
  • Saddle Animals

Attractions

  • Boat Shows
  • Bounce House
  • Carnivals
  • Circuses
  • DJ / Rave
  • Evangelistic Faith Healing Meetings
  • Fireworks
  • Gun Shows
  • Hot Air Balloon Rides
  • Inflatables
  • Knife Shows
  • Pyrotechnics
  • War Games / Reenactments

Concerts

  • DJ / Rave
  • Heavy Metal
  • Hip Hop
  • Metal Bands
  • Punk
  • Rap
  • Ska

Fairs

  • Health Fairs
  • Renaissance Fairs/Festivals

Instructional Classes

  • CPR
  • Drivers Education

Mechanical Events

  • Mechanical Amusement Devices
  • Mechanical Bulls
  • Motorized Sporting Events
  • Roller Coasters/Sky Coasters

Sales Events

  • Flea Markets
  • Rummage Sales - Not for Charity
  • Sidewalk Sales
  • Swap Meets

Sports and Physical Activities

  • Bicycle Rallies, Races or Events
  • Bungee Jumping
  • Hang gliding
  • Laser Tag
  • Luge
  • Marathons – Attendance over 500
  • Motorized Sporting Events
  • Paint Ball
  • Parachuting
  • Parasailing
  • Professional Sports
  • Rodeo/Roping Events – Professional
  • Skate Boarding
  • Ski Events
  • Sky Diving
  • Slam Dancing
  • Swimming and Pool Facilities
  • Tobogganing
  • Trampolines
  • Wall Climbing
  • Water Events
  • Water Slides

Other

  • Film Production
  • Bounce House
  • DJ / Rave
  • Hot Air Balloon Rides
  • Mosh Pits
  • Overnight Camping
  • Overnight Retreats
  • Gun Shows
  • Inflatables
  • Knife Shows
  • Photography
  • Tractor Pulls
  • War Games / Reenactments