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Use of the vacant lot at 735 E. Trafficway, requires a $1,000 rental contract, certificate of insurance for a $1 million general liability policy naming the City as an additional insured and the completion of a hold harmless agreement for any action arising out of your use of the property.
If liquor is sold or served, please request a letter from the City Manager granting permission for such use on public property. Once that permission is granted, the City Licensing Department is notified and will proceed with the liquor catering/picnic license process. The state will issue that license. This entire process could take 5-10 business days.
Liquor Liability ($1 million policy)
For events selling or serving alcohol, each liquor vendor is required to provide liquor liability insurance naming the City as an additional insured is required. A third party agreement may be required with your liquor vendor.
Please include contact name, address and phone number for the organization.
Note: All parades or races shall be held on weekends or holidays, during daylight hours only (City Code Sec. 78-384 and 78-387).
Include all street names of parade/race route and names of all cross streets.
List name of booth or stand.
Maximum noise level. No operation or activity shall cause or create noise in excess of the sound levels prescribed below.
Sound level standards. The maximum permitted sound level shall be at a volume so as to not unreasonably and knowingly disturb or alarm another person or persons by loud noise.
Variations and exemptions.
The following uses and activities shall be exempt from the sound level standards:
Noises not directly under the control of the property user;
Noises emanating from construction and maintenance activities between 7:00 a.m. and 11:00 p.m.;
The noises of safety signals, warning devices, emergency pressure relief valves and emergency electric generators; and
Noises from moving sources such as automobiles and trucks on public right-of-way, railroad equipment on railroad right-of-way and railroad spurs on private property, and airplanes.
If you checked No, you may skip this section.
Applicant agrees to promptly clean up all paper or debris caused by applicant’s use of the
area and understands that if such clean up is not promptly undertaken the City reserves the right to do the cleaning itself and to charge the applicant for the actual time and expense incurred (bond or cash security may
be required if attendance exceeds 1,000 persons).
Applicant agrees to provide a policy of liability insurance in the amount of $1,000,000
per person, $1,000,000 in the aggregate, naming the City of Springfield as an additional named insured, with appropriate endorsements as required by the City’s Risk Management Administrator.
If liquor is provided or served on City property the liquor license holder must provide liquor liability insurance in the amount of $1,000,000 per occurrence, naming the City of Springfield as additional insured. Event sponsor will provide copies of these certificates of insurance to the City. Liquor liability must clearly be stated on all certificates of insurance.
Certificates of insurance must be submitted with application.
A copy of the insurance policy must be uploaded. Please contact Risk Management at 864-1652 for additional information.
Applicant agrees to defend, indemnify and hold the City of Springfield harmless from and against all claims, losses, and liability arising out of personal injuries, including death, and damage to property which are caused by Applicant, or arising out of or in any way connected with the activities conducted pursuant to this application.
Applicant agrees that the event shall be conducted in an orderly manner with due regard for the convenience of the general public and with as little interference as possible with vehicles and movement of traffic. All lawful orders from police officers assisting with the event shall be followed. Applicant has received and read a copy of Section 36-485 of the City’s Zoning Ordinance pertaining to Noise Standards. Applicant agrees to abide by all conditions as specified in the ordinance. Applicant also agrees to obtain all City permits and licenses that may be required, and shall comply with all other City laws and other conditions that the City Manager determines necessary.
Applicant understands that if the outdoor activity is conducted in such a way as to create a nuisance for any business or resident of the area, future permits may be denied for that reason alone. Applicant will be notified as soon as practical that the activity engaged in created a nuisance and may ask for a review of such determination.
The Special Event Permit Coordinator in the Department of Public Information must be informed of any changes to the information provided in this document or to the site map
City Code requires event coordinators to sign a hold harmless agreement if an event will use City property, right of way, or will block a City street.
If these criteria apply to your event, please download the PDF, then print, sign, scan and upload at the right, or fax signed copy to 417-864-1114 Attention: Sharon Spain.
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